Build rotas by week, month or department, let staff request swaps, and get every rota approved before it goes live — with the hours worked flowing into PAYE payroll.
Part of the ETaxFlow HRMS — sharing employee records with payroll and accounting.
Define the shifts you run — mornings, nights, split shifts — once, then reuse them in every rota.
Build rotas for a week, a month or a single department, depending on how your teams are organised.
Staff request swaps instead of arranging them informally, so the published rota always matches who actually works.
Finished rotas are routed for approval, and managers sign them off from the Manager Portal.
Managers see team attendance alongside the rota, so gaps and late changes are spotted quickly.
Overtime and attendance recorded against shifts flow into PAYE payroll, with no re-keying.
Rotas built in spreadsheets and shared in group chats are hard to change and harder to audit. Swaps happen informally, the published rota stops matching who actually worked, and overtime is only discovered when payroll is run. With rotas inside the HRMS, shifts are defined once, swaps go through a request, and each rota is approved before it is published — so attendance, overtime and PAYE payroll all start from the same schedule.
Under the Working Time Regulations, adult workers are generally entitled to 11 hours' rest between working days and a 20-minute break when they work more than six hours. Building those gaps into your rota keeps it compliant; check GOV.UK for the rules that apply to your staff.
This is general guidance, not legal advice. Rules change, so confirm current requirements with GOV.UK.
Shifts defined once and reused.
Weekly, monthly or department rota created.
Rota routed for approval and signed off.
Swaps handled; hours flow into payroll.
It lets you define shifts, assign employees to them and publish a rota, replacing spreadsheets and group messages. ETaxFlow does this inside its HRMS, connected to attendance and PAYE payroll.
Yes. Employees raise swap requests, and the swap is reflected in the rota once it is approved.
Yes. You can build weekly, monthly and department rotas, and route each one through an approval workflow.
ETaxFlow plans start at $59 per month (or $699 per year), and every plan starts with a free 3-day trial. PAYE payroll is included on the Pro plan from $85 per month. Book a demo and we will confirm the right plan for the HR modules you need.